​Disclaimer:  The information provided in the website is for information purposes only and does not obligate the BPPOA in any way.  The information is not authoritative and is not to be considered definitive in any manner.  The BPPOA is not responsible for the accuracy of the content of the website though the BPPOA will strive to update information as it becomes available.

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1. Read and understand the "Private Use" agreement

2. Call the office to check date availability 

     828-644-0808

3. If available submit your completed reservation form with the 2 checks required.

4. You will receive a call to confirm and coordinate your plans.

 

PRIVATE USE OF THE BEAR PAW CLUBHOUSE

 

The Bear Paw Clubhouse is a valuable asset to our community. As such, it is maintained by the Bear Paw Service District and use of the facility is coordinated by the Bear Paw Property Owners Association through their Community Action Committee.  Note: Private use of the Clubhouse does not include exclusive use of the Pavilion or the Swimming Pool.

 

The Clubhouse may be reserved use by any member of the Bear Paw Property Owners Association, the Bear Paw Cottage Owners Association or the Bear Paw Trees I and Trees II Condominium Associations (“ASSOCIATION”). The “ASSOCIATION” member reserving the Clubhouse must sign an AGREEMENT FOR PRIVATE USE OF THE BEAR PAW CLUBHOUSE (“AGREEMENT”) and comply with all requirements for use detailed in the pages of this document.

 

RULES FOR PRIVATE USE: In order to reserve the Clubhouse for private use, the responsible “ASSOCIATION” member will be required to comply with the following:

 

Reserve the facility at least 1 week in advance – your reservation may be for no more than 3 consecutive days. Reservations on holiday weekends are not allowed.
Agree to be in attendance for the entire event.
Agree that the event will end no later than 11:00 PM.
Be responsible for all consumable supplies needed for the event.
Allow patrons of the pool access to the restrooms in the Clubhouse via the side door.
Sign the AGREEMENT FOR PRIVATE USE OF THE BEAR PAW CLUBHOUSE acknowledging responsibility for clean-up and for any damage to the facility and/or equipment beyond normal wear and tear.
Pay a fee of $50 for each day of private use of the Clubhouse as well as a separate refundable security deposit of $150. The security deposit is refundable once all requirements for use are met and the CLUBHOUSE CHECK LIST is completed and any follow-up actions taken. Both checks should be made payable to the BPPOA.
Complete and sign the attached CLUBHOUSE CHECK LIST with the designated representative of the BPPOA before the event and again immediately following the event unless special arrangements are made in advance to do this at a later time.

 

NOTE: Events held by the BPPOA or their affiliates for the benefit of all Bear Paw residents

are exempt from these requirements. 

 

Make arrangements for private use of the Clubhouse by contacting Chrissie Howard or Randy Barton in the office at 828/644-0808 or Lydia Kennedy, clubhouse chairperson at 828-644/1090.

 

 

 

 

AGREEMENT FOR PRIVATE USE OF THE BEAR PAW CLUBHOUSE

 

 

NAME OF “ASSOCIATION” Member­___________________________________________

 

PHONE#___________________ALTERNATE PHONE# _______________________

 

BEAR PAW ADDRESS_________________________________________________

 

DATE OF EVENT____________TIME OF EVENT: BEGINNING­­­­_______ENDING______

 

TYPE OF EVENT_____________________ESTIMATED # OF ATTENDEES______

 

WILL YOU NEED TABLES______ CHAIRS______ PICNIC TABLES: _______

 

TWO CHECKS ARE DUE AT THE TIME THIS AGREEMENT IS SIGNED: ONE IS TO COVER THE $50 PER DAY FEE FOR PRIVATE USE OF THE CLUBHOUSE; THE OTHER IS A $150 REFUNDABLE DEPOSIT WHICH WILL BE REFUNDED ONCE ALL CLEAN-UP REQUIREMENTS ARE MET AND THE CLUBHOUSE CHECK LIST IS COMPLETED AND ANY FOLLOW-UP ACTIONS TAKEN.  BOTH CHECKS SHOULD BE MADE PAYABLE TO THE BPPOA.

 

THE “ASSOCIATION” MEMBER  SIGNING THIS DOCUMENT AGREES TO COMPLY WITH ALL “RULES FOR PRIVATE USE” OF THE CLUBHOUSE, TO BE FINANCIALLY RESPONSIBLE FOR ANY DAMAGE TO THE FACILITY OR EQUIPMENT BEYOND NORMAL WEAR AND TEAR AND TO COMPLETE AND SIGN THE ATTACHED CLUBHOUSE CHECK LIST WITH A BEAR PAW REPRESENTATIVE BEFORE AND AFTER THE EVENT.

 

 

___________________________                     __________________________________

“ASSOCIATION” MEMBER                                   DESIGNATED BEAR PAW REPRESENTATIVE

 

 

________________________________                    _______________________________

DATE SIGNED                                                          DATE SIGNED

 

 

 

 

 

 

CLUBHOUSE CHECK LIST

 

                                   

NAME OF “ASSOCIATION” MEMBER___________________________DATE OF USE_________________

 

RULES REVIEWED? YES ______NO______

 

                                                                                                BEFORE                       AFTER

                                                                                                  EVENT                       EVENT

DOORS UNLOCKED/LOCKED

5 doors; front, back, upstairs, kitchen and side                        _______                      _______

 

THERMOSTAT SET                                                                  _______                      _______

 

UPSTAIRS CONDITION                                                                      _______                      _______

 

DOWNSTAIRS CONDITION                                                   _______                      _______

 

KITCHEN CONDITION                                                                        _______                      _______

 

BATHROOM CONDITION                                                       _______                      _______

 

PAVILION CONDITION                                                                       _______                      _______

                                   

TABLES/CHAIRS COUNTED/CHECKED/PUT AWAY               _______                      _______

 

PICNIC TABLES COUNTED/CHECKED                                     _______                      _______

 

GAME EQUIPMENT CHECKED/PUT AWAY                            _______                      _______

 

TRASH CANS/TRASH TO DUMPSTER                                                _______                      _______

 

DECORATIONS TAKEN DOWN                                               _______                      _______

 

LIGHTS ON/OFF                                                                     _______                      _______

 

KEYS GIVEN/RETURNED                                                        _______                      _______

 

IF ALL CONDITIONS OF THIS CHECK LIST HAVE BEEN MET, THE BPPOA WILL RETURN THE $150 DEPOSIT WITHIN 2 WEEKS OF THE EVENT. ANY DAMAGE TO THE FACILITY AND/OR EQUIPMENT WILL BE THE FINANCIAL RESPONSIBILITY OF THE “ASSOCIATION” MEMBER WHO SIGNED THE “AGREEMENT.”

 

___________________________________              ____________________________________________

“ASSOCIATION” MEMBER                    DATE               DESIGNATED BEAR PAW REPRESENTATIVE            DATE           

 

___________________________________              ____________________________________________             “ASSOCIATION” MEMBER                           DATE  DESIGNATED BEAR PAW REPRESENTATIVE                                 DATE