BPSD is your Bear Paw Service District
This is a special tax district that was created to maintain and manage all of Bear Paws assets. You pay your Bear Paw tax every year and those funds are sent to BPSD. The BPSD has a 7 person board you elect.
The board is required by law to budget and account for all expenditures under strict state guidelines.
-Meeting Dates and Minutes -
Bear Paw Service District
2023-2024
Calendar of Meetings
Saturday, October 21, 2023 Regular
Saturday, March 23, 2024 Regular
Saturday May 4, 2024 Budget Public Hearing
Saturday, May 25, 2024 Regular and Budget Approval
Saturday, July 6, 2024 Organizational and Regular
All Meetings will be held at 9 am at the Bear Paw Clubhouse located at 60 Village Rd. Murphy NC, 28906, unless otherwise posted.
BPPOA Meetings will be held after the BPSD Regular Meetings following a ten minute recess with the exception of the annual voting meeting.
*Saturday May 25, 2024 BPPOA Annual Voting Meeting will be at the BP Clubhouse. Bear Paw Service District
Bear Paw Service District Quarterly Meeting – 10/22/22
Bear Paw Service District Quarterly Meeting – 10/22/22
The meeting was called to order at 9:00 a.m.
Members present: Linda Hughes, Terry Miller, David Elliott, Tiffany Williams, Bart Hamburg, Stan Wise
Members Absent: Bob Cowdrick
Terry Miller made a motion to approves the minutes of the 7/2/22 Regular Meeting as written. David Elliott seconded
the motion. The motion passed 6-0/
Tiffany Williams made a motion to approve the minutes of the Organizational meeting of 7/2/22 as written. Bart
Hamburg seconded the motion. The motion passed 6-0.
Bart Hamburg made a motion to approve the minutes of the Special meeting of 6/5/22 as written. Tiffany Williams
seconded the motion. The motion passed 6-0.
The new employees were introduced.
- Lydia Kennedy (Office – part time)
- Christie Davis (Guard)
- Tina Davis (Pool)
- Chucky Lovingood (Facilities/Grounds)
Tiffany Williams gave a financial report saying our budget is within parameter through the first quarter.
Linda Hughes gave the following property report:
a. Pool - The algae issues in August were resolved.
b. Pool - The leak is being looked into to determine where it is occurring. Repair will then be addressed.
c. Gate – Ongoing preventative maintenance is needed. A process and implementation is needed.
d. Guard House – Renovations are needed. We are waiting on property issues,
e. Roads – We will wait until spring to perform any repaving.
f. Drainage – Will study costs and other options associated with drainage prior to paving.
g. Zoning - We are currently looking for personnel to perform this job. We are currently up to date on all approvals.
Will review ordinance and potential changes
h. Grounds – Chucky is currently reviewing the property and any current issues.
i. Ongoing projects – Put on new check lists/ Dead trees. Guard house repair/ camera.
j. Office Admin – working on files. Current log on contacts.
Financial - Emily continues to do bookkeeping remotely using an online process.
OLD BUSINESS
1) Website – Current review for potential changes. Hopefully by 1st of the year.
2) Strategic review – On hold until spring.
3) Document retention
a) Need new policy.
b) Board Member to lead? Bart Hamburg
4) Road damage – Will review with legal; to see what Bear Paw can do to protect the roads.
5) Recreation survey – A questionnaire will be developed to distribute to property owners/residents to give direction
to board. Bart Hamburg will lead this effort.
NEW BUSINESS
Zoning
a) Building
b) Trees
Discussion was to how to apply.
Not an item.
Ladies Auxiliary Grounds maintenance - How to redirect funds
Landscaping - $500.00 (allocated from budget to Ladies auxiliary)
Motion was made by David Elliot. It was seconded by Terry Miller. Motion passed 6 – 0.
A request for volunteers to the Emergency Response Team was made. To HDVFD (Fire)
Broadband Report – Steve Jones presented. The Cable Company (Gary Smith) will have/request for meeting to
start broadband deployment in 60 – 90 days. Steve recognized the team members in attendance. Details to follow
Questions from the Floor
Bart Hamburg – Discussion
Gene Swiger – Inquired about paving of Snowbird Lane
Report/ Answer from Board – No approved list for roads to be paved yet for next year
Gene Swiger - Pool, is there a warranty?
Report/ Answer from Board - no
Don Lucchesi – Requested to remove the curb on Ridgewood Drive for drainage. T
Report/ Answer from Board - no and can he cannot remove it.
Tricia Swiger – The purchase of picnic tables is on hold due to pricing
Website pricing question
Report/ Answer from Board – nominal costs expected
Mark Mansfield – Who is responsible for the damage to the road due to a water Main break?
Meg Smith – Road damage deposit/zoning, cost incur and refunds
A motion to adjourn was made by Terry Miller. Motion was seconded by Bart Hamburg. Motion passed 6 – 0.
Bob Cowdrick
Secretary Print Name
Secretary Signature Date: March 25, 2023
Bear Paw Service District Quarterly Meeting – March 25, 2023
The meeting was called to order at 9:00 a.m. by Linda Hughes
Members present: Linda Hughes, Terry Miller, David Elliott (Phone), Tiffany Williams, Bart Hamburg, Stan Wise, Bob Cowdrick
Pledge of Allegiance
Minutes
Bart Hamburg made a motion to approve the minutes of the 10/22/2022 Regular Meeting as amended written. Terry seconded the motion. The motion passed 7-0.
Bart Hamburg made a motion to approve the minutes of the Special meeting of 03/04/2023 as written. Terry Miller seconded the motion. The motion passed 7-0.
Financials
Tiffany Williams presented the financials as of March 23, 2023. $60,000 behind on tax income. If not collected may need to make changes. Passed the audit report from last year. Change in direction to make amendments, made at the end of year, not quarterly. Motion to nullify all previous amendments to budget. Bart motion, Stan second. Motion passed 7-0.
Old Business
Linda Hughes update on the pool. Two options, fix current pool or new pool. Not sure on 2023 season yet.
No hunting signs installed and chain on easement. HVAC needs to be fixed, but not in the budget. No tree trimming this year due to TVA and Tri-state work completed. Roads we have a final plan which will be adjusted based upon costs of pool & dumpster. Zoning – 9 builds in process, 1 approved, no CO’s, no violations, 12 tree requests for dangerous trees.
Survey results for the questions about the pool were used in the special session. Helped in final decision on pool directions. Survey results will also be used to guide creation of 2023-2024 budget.
Stan Wise asked about a summary of the survey for distribution. If the Board has time to summarize information that will be done.
New Business
Linda Hughes discussed garbage disposal at dumpsters are closing as of April 1st, 2023. Primary reasons are due to non-household items in the dumpsters. Bart reminded us that this effort was discussed 15 years ago, and now it is happening. One company will deliver a closed dumpster, with weekly pickup. $1600 per month for dumpster pickup and rental. Equates to under $5.00 per month per residence. Cameras will monitor the dumpster. Grade, gravel and fence in the burn area would be needed at an additional cost. If a residence has non-household trash materials, the company will remove it if resident contracts with them, but owner will still need to pay the county disposal fee. The Service District may need to modify budget or increase milage rate.
Tiffany Williams recommended to increase milage and take appropriate action on properties with balances due in arrears.
Bart Hamburg discussed the potential milage rate increase for the pool and now for the dumpsters which will be considered for the budget.
Tiffany Williams made a motion that for a dumpster in a temporary location in the pool parking lot, with a final decision in a couple weeks. Terry Miller seconded. The motion passed 7-0
Linda Hughes explained how the budget is created for the service district based on the By-Laws The board develops and proposes a budget in April. By two weeks prior to the budget meeting, the budget is posted outside the office and mailbox. Opportunity in the Service District for public input at the meeting, May 13th. After the meeting the Board considers the comments and the Board has a budget meeting at the end of May.
Discussion:
Wayne Roberts – Why do the county owned sites gets free pickup and we don’t. Linda Hughes explained fee and taxes we pay are for having access to the collection sites, and not to pick-up the trash.
Linda Jacobs – Sites for the dumpster. Reminded about the warming hut location. There may be a concrete pad at that location
Kim Stockard -Does the SD have reserve funds? Yes, the prior year’s fund balance funds exist. Does the SD have special assessment capability. Board can only access for roads. Tiffany Williams remarked about using the assessment for Internet costs and was not approved.
Mike Maul – One dumpster may not be enough. Mike talked to County about the pool and Mike is a contractor that does construction work. Board needs to present to County what is needed to be done on any pool work for approval.
Motion to adjourn the meeting at 9:47am Tiffany Williams motion. Terry Miller second. The motion passed 7-0.
Bob Cowdrick
______________________________________
Secretary Print Name
May 27, 2023 May 27, 2023
______________________________________ ______________________________________
Secretary Signature Date
Bear Paw Service District Budget Hearing – May-13,2023
Linda Hughes called the meeting to order at 9:00 a.m.
Members present: Linda Hughes, Terry Miller, Tiffany Williams, Bart Hamburg, Bob Cowdrick
Members Absent: Stan Wise, David Elliott
Linda Hughes reviewed the meeting objective: to obtain input on budget. Questions not related to the budget were deferred to the appropriate future meeting.
Tiffany Williams solicited input on the budget.
Brenda Jarvis commented on the cost of the dumpster and if proper usage is not followed then not to continue with supplying a dumpster
Al Snaider commented on the roads budget and the need for the roads needing maintenance.
Betty Harvey asked where the actuals can be viewed, where the tree trimming is categorized, and the potential need to expand a road.
Steve Jones commented on roads and managing the budget considering inflation.
Announcements: May 27th, 2023 for the next BP Service District Meeting at 9am with the BP Property Owner meeting at 11:00 am.
Motion to adjourn – Tiffany Williams made a motion to adjourn, Bart Hamburg seconded the motion.
Meeting adjourned at 9:12am
Bob Cowdrick
______________________________________
Secretary Print Name
May 27, 2023 May 27, 2023
______________________________________ ______________________________________
Secretary Signature Date
BPSD MEETING MINUTES
*BPSD is required by North Carolina State Law to have 1 regular meeting a quarter open to BPSD members per year and to operate under the sunshine laws of the state.
ATTN:
The minutes must be approved by the board prior to posting.
Older BPSD meeting minutes are available upon request in the Bear Paw office.