Bear Paw Property Owners

              Quarterly Meeting – 03-25-2023

The meeting was called to order at 10:00 a.m.

Members present: Linda Hughes, Terry Miller, David Elliott, Tiffany Williams, Bart Hamburg, Stan Wise, Bob Cowdrick
Pledge of Allegiance
Minutes 
Terry made a motion to approve the minutes as amended. Stan seconded the motion. The motion passed 7-0.

Financials
Tiffany no changes on financials.

Maraya Magness  - The CAC has $7000. The CAC will present a budget at next meeting

Old Business
None

New Business

Tiffany Williams discussed changes to the CAC financial tracking. BPSD will give $2100 for initial funding. Tiffany will document this process. Terry made motion to change process. Stan seconded the motion. The motion passed 7-0.

Garbage disposal update- A motion was made and approved at the SD meeting to temporary put a dumpster at the parking lot with a camera. Terry Miller will solicit names to help with process. 

Board Elections – Elections occur every May. Submit a bio to be considered by March 31. Names and bios will be in the newsletter. At the May BPPOA meeting a vote to replace the seat and then those elected will be sent to the County for BPSD approval. 

Spring newsletter – Submitted to the office by March 31

Discussion

Van Estes – Is there and official way to share information such as survey and budgets? Linda Hughes commented on what is required is different than what is requested. Postings required at the Office and Mailbox. Meg Smith commented about the newsletter being mailed. Now newsletters are emailed.  Linda Hughes commented about more flexibility with the BPPOA than the BPSD. Board will investigate alternatives.

Tracy Ghost – Communication is desired and put the responsibility on the owners, rather than emails. and idea of virtual meetings.  Tracy suggested a facility access card or a fob idea as a way to secure access.

Tiffany Williams gave an update on the bearpawnc website. In 2021 Board discussed a new website. Tiffany made a call to action for volunteers to update the website and maintained it. The current WordPress based website is antiquated. A design phase has been done and Linda Hughes re-iterated a request for volunteers. 

Maraya Magness – Stated Brenda Jarvis will update the directory and Lydia requests updates for new residents. Current residents need to update their information by contacting the office. 

Linda Jacobs – Discussed the pool survey and the results to be sure they everyone received it. Suggested the potential to resend the survey. 

Mary Francis O’Malley  - -discussed taking extra steps to disseminate minutes, financials’, etc. Information on the pool would be helpful. Need to get information before decisions are made.

Joe Salerno– Expressed concern about the at the junction of Marina Road and Dean Aldrich Drive. Suggested a speed bump or a 3 way stop. The Board is not allowed to put in speedbumps.  Signs have been posted about the speed limit. Discussions about stop signs and the location. Decisions need to be made by the BPSD.  The Board will visit the site. 

Mark Powell –Has previous experience with security access. Access cards or FOBs could be an option.

Motion made to adjourn the meeting at 10:47 – Terry Miller motion.  Stan Wise seconded. The motion passed 7-0.

 

Bob Cowdrick

______________________________________

Secretary Print Name

                                    May 27, 2023                                                           May 27, 2023

______________________________________                               ______________________________________

Secretary Signature                                                                                 Date

All minutes posted have been approved by the board

BearPaw Property Owners Association

BPPOA




                                                              Bear Paw Property Owners Association Meetng July 1, 2023 minutes 

The meeting was called to order at 10:00 a.m. by Mark Ackerman. 

Members Present: Mark Ackerman, John Stockard, Stan Wise, David Elliot, Bob Cowdrick, and Terry Miller 

Members absent: Art Lecours 

Minutes: Bob Cowdrick requested a motion for approval of the May 27, 2023 BPPOA minutes. Terry Miller made the motion to approve. Stan Wise seconded. Motion passed 6-0. 

Financial report: John Stockard commented the budget financials were approved for 2023-24 by the county. Approving the bank signatures will be Art Lecours, John Stockard, Terry Miller and Lydia Kennedy. 

Roads: Terry Miller commented on roads are good and gate cameras will be installed soon. 

                                                                                                                    Old business 

Mark Ackerman commented we have lost the dumpster service with the TVA after a 30-day grace period. We will be forming a commitee to address this. 

The pool is open and will try to keep it open, notwithstanding future mechanical breakdowns. 

Al Snider questioned if the BPPOA will be hiring a manager. That will be considered. 

Discussion: 

Al Snider commented on renter’s trash and noted that TVA is dumping construction material in the dumpsters. Lydia Kennedy suggested about gettng visitors pass back at Candy Mountain when renters discard their trash. Linda Hughes suggested having renters use the pass to dump their trash after their visits and return the pass to the rental unit. 

Dan Chappel asked if are we looking at the budget revision for the cost of the dumpsters. We need to get to the offenders. Mark Ackerman reported a commitee will look into options for trash removal. Wayne Roberts recommended when the dumpster plan is approved that the cotage owners be notified. 

Lisa Bologna commented on renters. Suggested during the holidays order mul􀆟ple dumpster pickups. 

Wayne Roberts gets calls that renters are fulling up the dumpsters. 

Mike Maul requested is it possible for the next meeting to have copy of the budget and agenda as handouts for future meetngs. 

Jerry Malinwoski commented on cameras previously installed and Verizon has a capability for wireless internet connection. 

Mike Maul questioned if a source of parts for the pool has been found. Linda Hughes noted the pool maintenance man can fix the filter and will try to delay that until the fall. 

Wayne Roberts recommended when the dumpster plan is approved will the cottage owners be notified. 

Steve Baran for communications purposes, Steve recommended using social medial be used to inform residents that the website has been updated. 

Lisa Bologna commented on when the board hires contractors that we do security checks. As a board we need to do security checks. Dan Chappell commented on using contractors and never was aware of who specifically was doing the work. It would be hard for the board to perform contractor security checks. 

Jerry Malinowski commented on options for water to build a well. Linda Hughes commented that for a building permit the county requires connection to water and the county controls the building permit. Zoning has a time limit for homes to be built. A permit to clear trees must be in conjunction with a building permit. 

Adjourn: 

Mark Ackerman made a motion to adjourn the meeting. Stan Wise seconded. Motion passed 6-0. 

Meeting adjourned at 10:14 am 



This is your association.

 1. All Bear Paw Service District Property owners are all voting members for new board members and any Bylaw changes at the Annual May meeting. 

 2.The main function is to oversee the election of board members.  This same elected board is also your Service District board.   

3. Update and change the Bear Paw Bylaws.

4. There are no dues, the funding for this association comes from fundraisers and donations.

5. The BPPOA can fund events, run fundraisers, make donations, unlike the Service District that is restricted by law.

6. All functions are run by volunteers.  

So keep us strong! 

 Join in, volunteer and donate!


                                                       ​Bear Paw Property Owners

                                                  Quarterly Meeting – May 27, 2023

The meeting was called to order at 11:00 a.m by Linda Hughes
Members present: Linda Hughes, Terry Miller, David Elliott, Tiffany Williams, Bart Hamburg, Stan Wise, Bob Cowdrick
Prior Minutes - Bob Cowdrick stated the prior meeting notice was sent to all board members and requested a motion to
approve the minutes. Bart Hamburg made the motion to accept the minutes as written. David Elliott second. Motion
passed 7-0.

Finance Report -Tiffany Williams reported a $7900 balance in the account.

Upcoming Event & CAC Items – Tricia Swiger commented that the Community Action Committee sponsors the
community activities. Events are posted on the bearpawnc.com site.

Pam Mueller reviewed the Bear Paw Live concerts. See Connie at 801 Village Road for ticket presales tickets. 4 th of July
weekend includes Baby Gray concert, BBQ, Craft Fair, Fireworks Monday night, and golf cart parade. Annual Garage sale
is headed by Meg Smith on July 29 th 8- 12pm.

Election of Officers- Linda Hughes
            Candidate Introductions:
Three seats are open. Bart Hamburg and Linda Hughes are re-running. Mark Ackerman, Art Lecours, and John Stockard are also candidates.

            Nominations from the floor No nominations from the floor.

            Ballot Submission Ballots were deposited in the ballot box

Old Business - Linda Hughes

            Community Action Committee (CAC) Funding Process – The chair of the CAC would be added as a signature on the CAC
account for expenses. At the end of the season income and expenses will be presented and reconciled.

           Dumpsters – TVA is providing the dumpsters for us. Large items and boxes in the open dumpster. Household bagged
garbage in the enclosed dumpster. Grass clippings in the burn pile. Signs and cameras are being purchased.

         Pool will open after the end of the meeting. Hours are 10-8pm. Closing at 8pm per Cherokee County regulations.

         AED is working at the clubhouse.


Comments:

Maraya Magness -Requested steps for the dumpster. TVA considered steps but potential liability.
Brenda Jarvis - commented on break-ins with individuals being accessing the community thru trails not the front gate.
Ron Taylor suggested blocking the fire wise gate.
Michael Reagan requested information on the water capacity and new builds. No new builds that require a water tap for
the next two years. Current builds waiting for certificate of occupancy will need water department signoff.
Richard Bowl inquired on number current new homes = 7.
Mark Wise requested a contact person at Carolina Water. Stan Wise will give Mark a contact at the company.

New Business Linda Hughes

Election Results- Mark Ackerman, Art Lecours, and John Stockard were elected.

Adjournment

Motion made to adjourn the meeting at 11:38am – Terry Miller motion. Stan Wise seconded the motion. The motion

passed 7-0.

 

Bob Cowdrick

______________________________________
Secretary Print Name
May 27, 2023 July 1, 2023

______________________________________ ______________________________________

Secretary Signature Date​

           Bear Paw Property Owners 

​           Quarterly Meeting – 10/22/22 

The meetng was called to order at 10:00 a.m. 

Members present: Linda Hughes, Terry Miller, David Elliot, Tiffany Williams, Bart Hamburg, Stan Wise 

Members Absent: Bob Cowdrick 

Bart Hamburg made a motion to approve the minutes as writen. David Elliot seconded the motion. The motion passed 6-0. 

Tiffany Williams reported on the Bear Paw Property Owners Associa􀆟on and the Community Ac􀆟on Commitee budget and expenses. She recognized Trish Swiger for her work in leading the CAC. Trish gave a report on the CACs activities and expenses associated with those activities. 

Terry Miller made a motion to fund $2,100 in the CAC budget. David Elliot seconded the motion. The motion passed 6- 0. 

Steve Jones gave an update on the Broadband effort. There is good news. Expect a potential rollout of Broadband from the cable company. 

Tiffany Williams encouraged everyone to participate in the tennis court usage survey. 

Tiffany Williams made a recommendation to give an additional $500.00 to the Ladies Auxiliary from the Landscape budget. Motion to be passed by email vote. 

Discussion followed concerning the nature of this meeting – Board meeting or members meeting? 

Tiffany Williams gave a report on boasting the cell service from the cell provider. 

A motion was made by David Elliot to adjourn the meeting. The motion was seconded by Bart Hamburg. The motion passed 6-0 

Bob Cowdrick 

Secretary Print Name 

Secretary Signature Date: March 25, 2023